We are assisting the Austin office of a prominent law firm in their search for an Executive Legal Secretary. The chosen candidate will have at least 7 years of legal experience and be a proactive problem solver who is able to multi-task and own a busy desk.

Essential Responsibilities:

  • Schedule appointments and meetings, receive and make telephone calls, communicate with clients and vendors, open and sort mail, make travel arrangements, and perform other administrative duties
  • Enter and manage information into time and billing, customer relationship management, and document management systems
  • Draft, compile, type, format, and revise many different types of administrative, legal, agency, and business correspondence and documents
  • Assist attorneys with invoicing, email management, calendar management, and office organization
  • E-file in state courts and with other applicable entities
  • Prepare and submit attorney expense reports
  • Manage new business intake process and documentation, including conflicts checks and engagement letters
  • Maintain paper and electronic files and indexes
  • Prepare certified mailings, overnight deliveries, and hand deliveries

Qualifications and Skills:

  • 7-10 years of legal secretary experience; transactional experience a plus
  • Detail oriented, organized, and able to independently and proactively prioritize, multi-task, and work well under pressure
  • Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat
  • Proficient with local, state, and federal filing rules, elementary legal procedures, and legal and business terminology
  • Excellent written and verbal communication skills
  • Familiar with any document management system, preferably iManage

For immediate consideration, please send your resume to:
Linda Petty
lsp@attorneyresource.com Job #10733